Having trouble viewing this email? View it as a Web page [ [link removed] ].




Left justified header



*Aug. 16, 2023*




*Guidance on Cloud Storage for Required **LCB-Related Business Records*

On June 21, 2023, the Washington State Liquor and Cannabis Board (LCB) withdrew CR-101 (Preproposal Statement of Inquiry) WSR 23-04-027 [ [link removed] ]that considered rulemaking to allow cloud storage recordkeeping for all liquor, vapor, tobacco and cannabis licensees. After further review, a determination was made that the rule filing was not necessary, and that formal guidance is more appropriate.

All licensees may use digital/electronic formats (i.e., cloud storage) to maintain records that are required to be kept on the licensed premises per Title 314 WAC [ [link removed] ]; if the following requirements are met:


* Cloud storage recordkeeping must comply with all the applicable statutes and regulations related to retaining, maintaining, and preserving records on the licensed premises.
* Records must be easily accessible and immediately available at the request of the LCB.
* Inability to access or produce records at the time of request due to technical issues is not considered to be a mitigating circumstance. Technical issues include, but are not limited to: power outages, disruptions in internet service, or changes made to the cloud storage or point of sales system.

* *Best Practices:


* Keep duplicate records and frequently back up an external hard drive to prevent loss of, and ensure access to, required records.
* Use a consistent naming convention to organize records.
* Ensure at least one employee who has access to records is always on the licensed premises.

 

For questions, please email [email protected].








Stay Connected with Washington State Liquor and Cannabis Board: Twitter [ [link removed] ]   Youtube [ [link removed] ]   RSS Feed [ [link removed] ]   Govdelivery [ [link removed] ] SUBSCRIBER SERVICES:
Manage Subscriptions [ [link removed] ]  |  Unsubscribe All [ [link removed] ]  |  Help [ [link removed] ]

________________________________________________________________________

This email was sent to [email protected] using GovDelivery Communications Cloud on behalf of: Washington State Liquor and Cannabis Board · 1025 Union Avenue SE · P.O. Box 43088 ·  Washington  98504-3088 GovDelivery logo [ [link removed] ]

body .abe-column-block {min-height: 5px;}